How It All Began

It actually started with a short email. The Solothurn Building Insurance from Switzerland asked us essentially: "Do you have an idea how we can automatically extract data from our handwritten forms?"

It was about 103,000 forms that had been filled out over the years and archived as PDFs. Now the data was needed, so the desire arose: The data should be transferred cleanly, structured, and reliably into a database.

We looked at it – and honestly:

Manual data entry was really not an option.

But the question of automation wouldn't leave us alone.

The Numbers Speak for Themselves

GDPR

Privacy Guaranteed

99.8%

Accuracy

1M+

Pages Processed

24h

Response Time

Two Nerds, One Problem, Lots of Curiosity

Between Christmas and New Year 2022, we sat together with cookies and mulled wine, still with that one question in our heads.

Pascal Roos

Data Scientist & Developer

[email protected]

Immediately thought in terms of data logic, models, and scaling – asking himself how to build a system that's not only robust today, but tomorrow as well.

Matthias Ruhe

Designer & IT Expert

[email protected]

Looked at the forms themselves – text fields, checkboxes, handwriting, signatures – and considered how to handle the data intuitively and meaningfully.

We asked ourselves:

→ What if we don't think of automation as all-or-nothing?
→ What if machines do what they're good at – and humans only intervene where it's really necessary?

So we started coding. First playfully. Then more and more seriously. And suddenly there was a first prototype that could actually read data. Not perfect – but surprisingly good.

And this became the basis for our first real project with SGV – the moment when an idea became a working solution.

From Prototype to Product

We processed them, extracted fields, structured data, handled special cases. Handwriting. Checkboxes. Repeated fields. Everything that's usually called "not reliably automatable."

And yet it remained a side project for a long time, which we eventually named formalogix. Not yet as a product, but more as a working title. It was a project we continued building in the evenings, on weekends, out of curiosity, because it solved a real problem, was fun, and we wanted to know what else was possible.

We continued to develop it – initially for the Technikbegeistert association to digitize GDPR forms for competitions. And with each use and the insights gained, the system kept getting better:

✓ Clearer data structures

✓ Better recognition

✓ A neural network

✓ Reusable patterns

✓ An API

✓ An interface

Why We Continue Today

In 2025, we presented our idea to Konrad Schneidenbach from FH Münster. He immediately recognized the potential of our idea and suggested a funding program. Together we then sought partners in business and science and received approval for the InnoLoop project.

Since then, we have been working together in a strong alliance of innovation, business, and science.

But the core has remained the same.

formalogix was born because someone honestly asked: "Do you have an idea?"
And we answered: "Let's just try it out."

Our Beliefs

Local Expertise

We work from Germany and Switzerland – with deep understanding of local requirements and GDPR-compliant data protection.

Real-World Tested

Our technology is proven in reality – with over 1 million pages processed in real projects.

Transparency

Honest, transparent solutions for real problems – without exaggerated promises, but with realistic expectations.

Responsibility

We believe in not delegating responsibility to software. That's why we combine AI with human expertise.

Do you have a similar challenge?

Let's find out together how we can help you.

About Us

How It All Began

The Numbers Speak for Themselves

Two Nerds, One Problem, Lots of Curiosity

Pascal Roos

Matthias Ruhe

From Prototype to Product

Our Journey

First Prototype

SGV Project

Technikbegeistert

InnoLoop & FH Münster

Active Operations