Digitize Order Forms

Automatically process customer orders, requisition forms, and delivery notes – error-free capture for fast order processing.

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Challenges with Order Forms

Wholesalers and B2B companies struggle with hundreds of handwritten order forms – illegible article numbers lead to incorrect orders and dissatisfied customers.

High volumes: hundreds of order forms daily
Illegible handwriting with article numbers and quantities
Errors lead to incorrect orders, returns, and customer complaints
Manual entry delays order processing
Time-critical: customers expect fast delivery
Complex article numbers and customer numbers must be exact

Automated Order Processing

Our system digitizes orders in real-time and integrates directly into your ERP system for error-free, fast order processing.

Order forms are automatically scanned or received via API

AI extracts article numbers, quantities, customer data, and delivery addresses

Critical fields are verified for error-free orders

Data flows directly into your ERP/inventory management system

Before vs. After

Before

✗ Manual entry: 2-5 minutes per order
✗ Error rate 3-5% with illegible handwriting
✗ Delayed order processing
✗ Incorrect orders and costly returns
✗ Dissatisfied customers due to long delivery times

After

✓ Automated capture in seconds
✓ 99.8% accuracy – no incorrect orders
✓ Immediate order processing
✓ Minimal returns
✓ Satisfied customers through fast delivery

Typical Fields in Order Forms

Customer Number

Unique customer identification

Article Numbers

Product codes, SKU, EAN

Quantities

Ordered quantities

Delivery Address

Street, ZIP, city

Delivery Date

Desired delivery date

Comments

Special requests, notes

Typical Costs

Costs depend on form type and volume. Recurring orders benefit from volume discounts.

€0.10 - €0.30

per page. Volume discounts for recurring orders. ERP integration included.

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"Since we automated order form processing, we have reduced our error rate by 90%. Customers are more satisfied and we save massive time."
Managing Director, Wholesale Nord GmbH

Frequently Asked Questions

Can you integrate directly into our ERP system?

Yes, we offer API integration for common ERP systems like SAP, Microsoft Dynamics, SAGE, and more. Alternatively, we deliver Excel/CSV.

How quickly are orders processed?

Depending on setup: real-time processing or within a few hours. Express service available for time-critical orders.

What happens with illegible article numbers?

Our system marks illegible fields for manual verification. This guarantees 99.8% accuracy and prevents incorrect orders.

Can you also process international orders?

Yes, we process forms in multiple languages and handle international formats, currencies, and addresses.